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\nLearn how to create an “Exceptional Customer Service Plan”, your gateway to successful client relationships.<\/strong><\/p>\n Undoubtedly, as a Business owner the majority of your mission is to establish long-term relationships with your clientele through providing exceptional customer service.<\/p>\n Specifically, this means providing service that, by far, exceeds what your competitors are providing, because in today\u2019s market basic customer service is simply not enough to capture or retain customers.<\/p>\n More importantly, exceptional service is required to make one\u2019s business stand out from its\u2019 competitors, more so because consumers have so many choices from which to choose.<\/p>\n In his bestselling book\u00a0\u201cRaving Fans\u201d, Ken Blanchard \u00a0said:<\/p>\n If they cannot distinguish you from your competitor, your business will get \u201clost in the sauce.\u201d Your first step is to gain the competitive edge, by being savvy enough to find out what your competitors are not doing, and then capitalize on this by establishing an exceptional plan which will create customers who are your \u201cRaving Fans\u201d.<\/p><\/blockquote>\n To make one\u2019s company unique from it\u2019s\u2019 competitors, the fundamental recipe is two large scoops of \u201cthinking outside the box\u201d + one big scoop of what your competitors are NOT doing = Your company\u2019s own distinct and Exceptional Customer Service Recipe.<\/p>\n In it\u2019s simplest terms, the \u201cExceptional Customer Service Plan,\u201d demonstrates our best customer service code of ethics, and it designed to portray to our customers \u201cwhat makes us different\u201d from our competitors. You see, unless there is some distinguishing trait, the customer sees our products, and or services, as the same as our competition. Plain and simple, an excellent and thought provocative servicing plan will separate us from the competition.<\/p>\n So, how do we create this Exceptional Customer Service Plan? The key starting point is to Research\/Secret Shop and conduct due diligence on your competitors. To accomplish this, become a \u201ctrue customer\u201d, call your competitors and or visit their storefront \u2013 purchase their products or services; and after the sale is completed ask if they have a survey to complete.<\/p>\n In short, the goal is to do more than just stop by one of your competitor’s locations and price shop them. You should focus on finding out the truth – what are their clients raving or not raving about.<\/p>\n After you experience your competitors\u2019 products or services, as a Customer, ask yourself and answer the following basic questions, honestly. And remember, honesty in answering the questions, will help you make your Plan, Exceptional! (Please note that, for some of the questions listed below, you may have to be a little more creative, diligent and resourceful to answer them).<\/p>\n Use these 14 Questions to Rate your competitors:<\/strong><\/p>\n 1. Was there personalized service by the staff?<\/p>\n 2. How are they greeting the customers? Or did they greet the customers?<\/p>\n 3. How did they answer the telephone? Or, was it voicemail?<\/p>\n 4. Was the staff knowledgeable?<\/p>\n 5. Was the staff friendly, helpful and patient while you were considering their products or services?<\/p>\n 6. Is their sales methodology up to date?<\/p>\n 7. Are their products and services up to date?<\/p>\n 8. Did they add value to your experience as a customer? What did you learn as customer as a result of shopping this competitor?<\/p>\n 9. What was their overall, response time in selling their products or services? Did you make the purchase within your time-frame, or did you have to beg them to take your business?<\/p>\n 10. Did they \u201cSell\u201d you and send you on your way? Or was it a buying experience?<\/p>\n 11. How timely was their client follow-up, after the sale or services? Or did they follow-up?<\/p>\n 12. Did they record your customer contact information into their database for constant contact?<\/p>\n 13. How consistent and timely were they in resolving the client\u2019s challenges?<\/p>\n 14. Do you see indications of where they are headed in the future with products and services?<\/p>\n Other ways to conduct due diligence on your competitors\u2019 entails, sending your own secret researchers\/shoppers to conduct the same research, or surveying your competitor\u2019s clients.<\/p>\n After you secret shop and research your competitors, create your plan for Exceptional Service for your clients.<\/p>\n Here are some core questions that will help you get off to a great start.<\/p>\n Design a plan that incorporates challenge solving in a timely manner and follow-up for a certain amount of time after the challenge has been solved.<\/p>\n Use these 10 Tips to help you create your company\u2019s Exceptional Service Plan:<\/strong><\/p>\n 1. Employ a Friendly and knowledgeable staff as the first initial contact\/greeter to your clients.<\/p>\n 2. Institute a \u201cLighting Speed\u201d response time in responding to client\u2019s questions or challenges.<\/p>\n 3. Employ a part-time or full-time customer service\/quality control manager to remain in touch with clients.<\/p>\n 4. Keep in contact with your clients, do things to demonstrate that you care about them even when they are not purchasing your products or services.<\/p>\n 5. Offer free, on-site, client scheduled trainings on products and services sold to new and existing clientele.<\/p>\n 6. Institute a 100% exceptional service, or money back guaranteed policy. (I know that\u2019s a real bold statement, but if you believe in your products or services, you shouldn\u2019t think twice about offering this).<\/p>\n 7. Create \u201chassle free and effort free\u201d as well as lightning speed solutions to resolving client\u2019s challenges with services or products they\u2019ve purchased from your company.<\/p>\n 8. Be consistent in providing new products and services information to your clients.<\/p>\n 9. Institute customer appreciation events, quarterly, and one large event annually to show your customers that you appreciate their business. It is also a way to fact-find on your company\u2019s strengths, and to find out things\u00a0that you can improve upon.<\/p>\n 10. Be Creative \u2013 Try new ideas continuously, to keep your plan Exceptional, fresh, and up to date. And, when implementing new customer service ideas, ask the clients for their feedback on these new ideas. Think \u201cOutside of the Box\u201d to renew your company\u2019s Exceptional Customer Service Plan. And, if nothing else, as you are trying new customer service ideas, your clients will think that you are more innovative than your competitors\u2019 and that your company is forward thinking and progressive.<\/p>\n Continue to make sure that your Team is Exceptional! One of the best moves that you can make, to insure your company\u2019s competitiveness is by hiring Exceptional People. Exceptional People can help you implement your service plan and build good, healthy repeat client relationships. As a business owner, this means that you must, interview tough and hire good people that want to service your clients, and those who will represent your company well.<\/p>\n It is said that, statistically, 68% of customers turn away or never return due to the attitudes of the company\u2019s employees, either in person or on the phone. (Just think of how many times, you as a consumer did not call a company back because you weren\u2019t \u201cfeeling the love.\u201d)<\/p>\n And since it\u2019s not a perfect world, and issues as well as challenges will arise with your customers, after you hire those \u201cgood people,\u201d it is most important that you train and also update them on ways to solve customer challenges effectively, to save the customer time.<\/p>\n Did I mention Train, Train, & Train, anyone and everyone to become a master at solving customer challenges? As a business owner, you will find that all that matters to the client who is having an issue with your products or services is, WHEN, and WHEN you resolve the issue. Thus, train your team to be \u201cSolution Based.\u201d<\/p>\n Simply put, the term \u201cSolution Based\u201d means, a focus to solve a challenge or problem, without distractions from the barriers that exists, but to center on only the solution(s) available. (This is not in the dictionary, but my definition).<\/p>\n And finally, establish a time frame for when you update your plan, i.e. every 6-months, or every end of fiscal year, etc. Based upon your business and how rapidly your industry changes, some businesses may need to update their plan more frequently than others to stay ahead of their competitors. Overall, though, as the business owner, you will be the best judge.<\/p>\n A Great Big Idea on helping you make your Plan, Exceptional.<\/strong><\/p>\n When in doubt, seek some excellent examples to help you build your Exceptional Customer Service Plan \u2013 The Hospitality Industry! By Far, if you really want a \u201cgreat\u201d experience as a customer, visit or stay at one of the high-end hotels and seek ideas on how to \u201ctop the bar\u201d on offering exceptional client service. I chose Commerce Bank, Bloom Grocery Store and Jiffy Lube because of the WOW! that I personally experienced with these companies. Overall, if you can experience one or all of these companies, pay attention to how they greet and treat their customers, as well as the responsiveness to customers.<\/p>\n Kim\u2019s “Exceptional Service”\u00a0Picks<\/strong><\/p>\n \u2022 Four Seasons\n
\n\u2022 Ritz Carlton
\n\u2022 Commerce Bank \u2013 Winner of JD Power Customer Satisfaction Award
\n\u2022 Bloom Grocery Store
\n\u2022 Jiffy Lube<\/p>\n