![\"Customer](\"http:\/\/www.customerservicemanager.com\/wp-content\/uploads\/2015\/12\/expo.jpg\")
\nThe big day is here and everything is ready. All your hard work has paid off; the venue is perfect and now the real work starts. It\u2019s show time!<\/p>\n\n
Whether you\u2019re planning a book signing and short talk, a business conference or a big trade show, you want to make sure that with all your preparation, you haven\u2019t forgotten the most important thing of all\u2014making a real connection with your customers and potential customers who attend your event.<\/p>\n
You have promoted your event thoroughly up to the very day of your event. Your posters have been set up for several days and all your promotional signage looks great. Everything that can be set up before the event begins is in place, the audiovisual equipment is present and tested, the catering stations are in place, the chairs are set up and waiting and the flowers look perfect.<\/p>\n
You\u2019ve called your customers right up to the day before and even the day of the event, telling them how much you want them to come to see them at the program. You review the benefits of attending: a quality speaker, networking with their peers and meeting new contacts. You emphasize the value and benefits, and you know from your focus groups that you\u2019re offering something they want.<\/p>\n
All that work\u2014and it can be for naught if attendees don\u2019t get personal attention from the moment they walk through the door.<\/p>\n
If you have ever arrived at an event and been left to find you own way around, walked into an event and not been greeted or spoken to by anyone or had to ask someone where the food and drinks were, you know how important it is to be greeted the minute you get close to the event. When attendees are left on their own, after all the warm-and-friendly lead-up, they can feel abandoned. After all, you had plenty of love for them until they paid for their ticket and walked through the door but now that they\u2019re at the event, if they don\u2019t continue to feel that personal connection, disappointment can set in before anyone sets foot on the stage.<\/p>\n
No one likes to feel lost. No matter how confident a person is, there\u2019s a basic insecurity walking into a strange place where you don\u2019t know anyone. It\u2019s uncomfortable\u2014and totally unnecessary. A little planning and effort can eliminate that discomfort and put your attendees in the mood to have a fantastic experience.<\/p>\n
Here are ten tips to help ensure that your guests enjoy your event and look forward to your next invitation.<\/strong><\/p>\n 1. It\u2019s almost impossible to have too many greeters posted at and around your event. Have people right inside the door or in the building lobby. Don\u2019t just put up signs and expect people to find their way. Have people in the elevator lobbies to greet people when they come in from the parking garage and to direct them to the floor where the meeting is being held. Be prepared to direct attendees to bathrooms and coat-check as well.<\/p>\n 2. \u00a0Make sure your greeters are enthusiastic! Help each guest feel that everyone involved with the event is sincerely happy they are attending. (This is a great place for your most extroverted volunteers or colleagues.)<\/p>\n 3. Station greeters all along the path to the meeting room, especially anywhere an attendee might take a wrong turn. Don\u2019t skimp on the signs, either. In an unfamiliar setting, some people will focus on visual cues, while others will look for someone to ask for directions. Have plenty of both!<\/p>\n 4. Treat everyone like a VIP. Speed them through the check-in to get their badges, take coats, offer a drink, and make it easy to enter any drawings\/raffles. If it\u2019s a visual event like an art show or if you have live pre-event entertainment, have people who can guide newcomers to where the action is. If there\u2019s food and drink, cue the wait staff to make sure newcomers are approached soon after they clear the badge station, so they don\u2019t have to wander around looking for refreshments.<\/p>\n 5. Have staffers greet customer by name and steer them into the thick of things. Think in advance who might want to be introduced to whom, and be ready to make that happen.<\/p>\n 6. Make sure every guest gets some of your time. Treat first-timers as warmly as your very best clients.<\/p>\n 7. Thank them for coming. Appreciation can\u2019t be overdone. Let them know how glad you are they came, and make sure your team knows that people are their first priority.<\/p>\n 8. Inevitably, there will be some confused people wandering around looking lost, or some wallflowers standing to the side. Be inclusive. Assign a few people to make the rounds of the room\u2019s perimeter, and train them to begin conversations or offer to help wallflowers find a seat, get refreshments or meet people.<\/p>\n 9. Regardless of their other tasks, everyone\u2019s job should be to make invited guests feel included, welcomed and taken care of. Let your people know that taking care of a guest is top priority, even if it causes a delay with other tasks.<\/p>\n 10. Again, thank people for coming. Let them know their presence mattered and made a difference. Listen to them talk about what they got out of the event. Don\u2019t be in a hurry. Make them feel like they are the most important person in the world. Ask for and appreciate their feedback\u2014good and bad\u2014because it will help you create a better next event.<\/p>\n Paying attention to the customers and guests you worked so hard to invite seems like common sense, but in the hustle and bustle of putting on an event, it can be easy to get too task-oriented and forget about the people. Tasks can be delegated. People need to feel welcomed and appreciated. Take care of the people, and the event will be a success! If all these sound exhausting, you can hire an event staffing agency<\/a>.<\/p>\n
![\"Faith-Monson\"](\"http:\/\/www.customerservicemanager.com\/wp-content\/uploads\/2015\/12\/Faith-Monson.jpg\")
With over 20 years of experience in sales and marketing,